Finance & Admin Manager

Job Overview Department: Finance & Administration Reports To: National Director Direct Reports: Finance Officer; Procurement and administrative Officer Grade / Level: To be aligned to Buzz Women Gambia salary structure (TBD) Location: Banjul, The Gambia, with field and programme-related travel as required (TBD) Employment Type: Full-time, permanent (subject to funding availability) Job Purpose The Finance & Admin Manager leads the finance function of Buzz Women Gambia and is responsible for financial planning and budgeting, accounting and financial reporting, treasury and cash-flow management, internal controls, donor financial compliance and audit. The role provides sound financial advice to the National Director and management team, safeguards organizational resources, ensures that donor and statutory obligations are met, and supervises and develops the finance team so that programmes are supported by reliable, timely and accountable financial management. 3. Strategic Context Buzz Women Gambia works to empower women and girls through skills development, entrepreneurship and community leadership. As the organization grows its programme portfolio and donor base, it requires strong financial leadership to plan resources, manage multiple funding streams, maintain robust controls and give management and the Board confidence in the financial position. The Finance Manager translates organizational strategy into sound financial plans, builds the systems and capacity of the finance function, and ensures that every fund is used transparently and in line with donor and statutory requirements. 4. Key Accountabilities 4.1 Strategic Support – Financial Planning, Budgeting and Analysis ● Serve as a member of the management team and advise on the financial implications of strategic, programme and operational decisions. ● Support the National Director in presenting financial matters to the Board and its committees. ● Lead organizational and programme budgeting and provide financial analysis for decision-making. ● Lead the preparation of the annual organizational budget and consolidated programme budgets in consultation with the National Director and programme leads. ● Develop budgets and budget narratives for funding proposals, ensuring full cost recovery and realistic costing of activities. ● Monitor expenditure against approved budgets, analyse variances and recommend corrective action or reallocations. ● Prepare financial forecasts, scenario analyses and cost analyses to inform management and Board decisions. 4.2 Financial Accounting and Reporting ● Ensure accurate, complete and timely accounting and financial reporting. ● Oversee the maintenance of the general ledger, chart of accounts and accounting system in line with approved policies and applicable accounting standards. ● Review journals, reconciliations and month-end and year-end close to ensure accuracy and completeness. ● Prepare monthly, quarterly and annual management accounts and financial statements for the National Director and the Board. ● Prepare donor financial reports in the required formats and within agreed deadlines, reconciled to the accounting records. 4.3 Treasury, Cash-Flow and Banking ● Manage cash resources to ensure liquidity and safeguard funds. ● Prepare and monitor cash-flow forecasts and ensure funds are available to meet programme and operational needs. ● Manage bank relationships, bank mandates and signatory arrangements in line with Board-approved policies. ● Review and approve payments within delegated authority and ensure payment runs are properly supported and authorized. ● Oversee petty cash, advances and mobile-money arrangements and ensure timely retirement and reconciliation. 4.4 Internal Controls, Compliance and Risk Management ● Maintain a robust control environment and manage financial risk. ● Develop, update and enforce the finance manual, policies, procedures and delegation-of-authority framework. ● Ensure se…