Human Resources Manager

Administrative - Human Resources/ Administrations Job Overview GRADE: IIB OF THE AUTHORITY’S PAY SCALE REPORTS TO: ADMINISTRATIVE & FINANCE DIRECTOR Description (Summary) We are recruiting for a dynamic HR Manager to provide leadership in the Human Resources function for FSQA. The ideal candidate will ensure FSQA has competent, engaged, and productive human resources, facilitate all HR processes and ensure a compliant environment in which employee engagement is at the center of all people activities as well as provide administrative support for the organization where required. Specific Tasks Admin and HR Policies and Procedures Lead in regularly developing, reviewing and updating the HR policies and procedures, aligning them with the organization’s objectives and the national labour laws to ensure compliance and address non-compliance. Advise the management on all HR-related policy matters in line with the Service Rules and national labour laws. Recruitment and Talent Management Coordinate and oversee the process of selection and recruitment of staff in accordance with the HR Policy, established rules, procedures, and practices. Maintain the work structure by updating job requirements and job descriptions for all positions in collaboration with line Managers and the Director General. Preparing and reviewing employment contracts in line with FSQA Service Rules and national labour laws. Coordinate effective systematic staff orientation, onboarding and exit processes; and documenting these processes. Payroll and Compensation Prepare monthly payroll details and share them with the payroll accountant, highlighting the relevant changes (new staff, deductions, allowances, revisions, allowances, separations). Responsible for the administration of various benefit schemes including medical scheme, insurance, pension scheme, etc. In coordination with the Director General & the Finance Director, develop an overall compensation philosophy and coordinate salary and labour market surveys ensuring internal equity and external competitiveness, and recommend revisions to the pay structure. Performance Management and Staff Development Oversee adequate implementation of the performance management system including developing performance objectives and Key Performance Indicators (KPIs); and coordinating performance appraisals. In liaison with the line Managers address skill gaps that affect staff performance and facilitate access to training resources and capacity building support. Ensure performance management system supports the organization’s objectives and is aligned to the relevant strategies and fosters a performance based culture. Employee Wellness and Safety Organize regular staff meetings and other team building events for the purpose of exchanging information, coordination, and learning. Nurture a positive working environment and develop and implement workplace safety procedures and execute best practices to manage risk. Bridge management and employee relations by addressing demands, grievances, and other issues. Human Resource Records and Knowledge Management Create, update and maintain personnel files for all staff (both physical and digital files) ensuring all documentation is complete, updated and confidential. HR and Administrative Operational Support Administer leave and attendance and ensure an updated group calendar Monitor existing term contracts and timely inform the HR Manager Serve as secretary to the Management Committees Maintain and update HR Calendar and send out reminders to concerned parties. Represent FSQA in HR-related working groups and forums. Travel upcountry when required Leading the development and implementation of the Annual staff appraisals through self assessment reviews and audits. Support staff orientation and capacity building on appraisal systems and processes. Any other duties as may be assigned by the Director General. Knowledge & Experience The job…