Admin & Finance Manager

Accounting / Auditing - Administrative - Banking & Finance - Business development - Communication & Public Relations Job Overview Department: Finance & Accounts Reports To: Finance Manager Location: Transgambia Bridge Company (TBC) Job Purpose The Finance Officer is responsible for supporting the financial operations of the Transgambia Bridge Company by ensuring accurate financial record-keeping, effective management of petty cash, timely reconciliations, proper accounting postings, and compliance with the Company’s financial policies and procedures. The role contributes to maintaining sound financial controls, operational efficiency, and accountability. Key Duties and Responsibilities Petty Cash Administration Administer the Company’s petty cash fund in accordance with approved financial policies and procedures. Ensure all petty cash disbursements are properly authorized before payment. Verify supporting documents such as receipts, invoices, and payment vouchers before releasing funds. Maintain adequate petty cash balances through timely reimbursement requests. Safeguard petty cash and ensure secure custody at all times. Maintain an updated petty cash register for all transactions. Petty Cash Reconciliation Perform daily, weekly, and monthly petty cash reconciliations. Reconcile physical cash balances with petty cash records. Investigate and report any discrepancies immediately to the Finance Manager. Prepare petty cash reimbursement schedules supported by complete documentation. Ensure all petty cash transactions are accurately recorded before replenishment. Financial Posting and Bookkeeping Prepare and post petty cash transactions into the accounting system. Process journal entries accurately and within established timelines. Maintain the general ledger and subsidiary ledgers. Ensure proper coding of financial transactions according to the Company’s chart of accounts. Verify the completeness and accuracy of accounting entries before posting. Maintain proper filing of accounting documents for audit purposes. Accounts Payable Support Assist in processing supplier invoices. Verify payment requests and supporting documents. Prepare payment vouchers. Monitor outstanding payables and maintain accurate supplier records. Bank and Cash Management Assist in preparing bank reconciliations. Monitor cash balances and report liquidity requirements. Support cash flow management activities. Prepare cash position reports as required. Financial Reporting Prepare monthly petty cash expenditure reports. Assist in preparing monthly management accounts. Generate financial reports as requested by management. Provide accurate financial information for decision-making. Budget Monitoring Monitor departmental petty cash expenditure against approved budgets. Identify unusual expenditure patterns. Assist in budget preparation and monitoring activities. Internal Controls and Compliance Ensure compliance with Company financial policies and procedures. Maintain proper segregation of financial duties. Ensure all financial transactions are supported by valid documentation. Assist internal and external auditors during financial audits. Recommend improvements to financial controls where necessary. Records Management Maintain accurate accounting records and files. Ensure proper storage and retrieval of financial documents. Maintain confidentiality of financial information. Ensure financial records comply with statutory retention requirements. Tax and Regulatory Compliance Assist in the preparation of statutory returns where applicable. Ensure compliance with applicable tax regulations. Support statutory reporting requirements. General Administrative Support Prepare financial correspondence and reports. Assist in responding to audit queries. Participate in finance department projects and assignments. Perform any other finance-related duties assigned by the Finance Manager. Procurement and Contra…