Procurement Officer

Administrative - Business development - Communication & Public Relations - Procurement / Supply chain Job Overview SOS Children’s Villages in The Gambia is a non-governmental social development organisation that has been active in the field of children’s rights and committed to children’s needs and concerns since 1982. Focussing its work on children without parental care and children in families in difficult circumstances, the organisation has a wide range of programmes, which include: Children’s Villages, Youth Facilities, Family Strengthening Programmes, Kindergartens, Schools, a Mother and Child Clinic, Vocational Training Centres, Youth Empowerment projects, a Community Strengthening Through Green Economy and Education Project, a Monetising Waste Project and a Gender Equality Project SOS Children’s Villages in The Gambia is looking for a suitably qualified candidate for the position of a Procurement Officer. Position summary: The Procurement Officer is responsible for managing the end-to-end procurement process for the National Association. This includes sourcing suppliers, negotiating contracts, managing tenders, and ensuring the timely and cost-effective acquisition of quality goods and services. The role ensures full compliance with SOS Children’s Villages’ procurement policies and procedures while maintaining accurate records and fostering strong supplier relationships to support the effective operation of all SOS activities in The Gambia. The Procurement Officer works closely with the finance and programmes teams and reports to the Finance & Controlling Manager. General aim of the position To manage the procurement process efficiently and with integrity, ensuring value for money, compliance with policies, and timely delivery of quality goods and services to support all SOS programmes and facilities. Explore local, national, and, when necessary, international markets to identify reliable suppliers with high-quality products at competitive prices and short delivery times. Develop and maintain a pre-qualified list of approved suppliers and conduct regular performance reviews of key suppliers. Establish and maintain good working relationships with suppliers to ensure a stable supply of goods and services. Be fully aware of and strictly adhere to all SOS CV procurement procedures, including tenders, quotations, and authorization limits. Prepare and launch invitations to tender in accordance with SOS CV procurement procedures. Analyse quotations and tenders, and prepare comparative bid analysis for the National Procurement Committee. Determine appropriate purchase quantities by considering internal demand, product availability, delivery times, and budgets. Formalise the delivery of goods by checking quality and quantity against purchase orders and delivery notes. Ensure a sufficient stock of materials, components, products, and supplies to support effective operations. Regularly check inventory levels, delivery timeframes, turnover of goods, and price fluctuations. Maintain accurate and up-to-date procurement and inventory records. Act as a key member of the National Procurement Committee, preparing all necessary documentation and analysis for committee review and decisions. Prepare and submit a monthly procurement report to the Finance & Controlling Manager, detailing activities, savings, supplier performance, and compliance metrics. Work closely with the finance and programmes teams to understand their procurement needs and provide timely support. Qualifications/Competencies required: A Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a related field. A professional certification in procurement (e.g., CIPS) is highly desirable. Minimum of 3-5 years of proven experience in a procurement or supply chain role, preferably within an NGO or international organization. In-depth knowledge of procurement principles, tendering processes, and contract management. Str…